Five common mistakes to correct before submitting a letter or report

Five common mistakes to correct before submitting a letter or report First impressions count in writing too! Therefore, it is always a good idea to check carefully the documents as letters, reports and proposals before submitting them. Here are five of the most common errors.1. The document is not intended for an audience. For example, a proposal is not to speak with a customer in a "you" tone. Sometimes they are terms that the client can not understand. After you give the card a little 'time to cool off', as his client. Remember to mark the clear and sentences.2 stress. The document is poorly organized. In other words, the paragraphs do not flow smoothly from one to another. That is, a cover may look different, rather than clarify a point. This problem can be fixed or avoided altogether the numbering of paragraphs in a draft and write a few words that describe what he said. What you have is a quick overview of the whole document. You will also see any flaws in the organization shortly and be able to deal with them directly.3. The document flow and no penalties. A sentence is not harmonious flow of the last. N. examples, clarifications or explanations are brief. To avoid this problem, do not automatically assume that the reader understands what it means. Help your audience to view. Instead of writing "something" or "many" use of numbers or percentages. This will help avoid misunderstandings. For example, I can interpret "many" as the place of a thousand million.4. The paper is limited to the edges, or use ordinary words "in conclusion". Doing something like this leaves the public cold. Solve this problem by using the last chance to emphasize his main point to summarize and highlight the point or points in the final paragraphs. Even if its readers to forget all the other details you can remember the main point.5. Check spelling errors and mechanical. Have you used "no" when you mean "they"? Your subjects and verbs agree? Zjawin Dorothy, a technical writing instructor and mentor, has helped and continues to help its customers improve their ability to write. He has also written technical papers and developed its own website,